Office Administrator

Our client is a highly regarded provider of trust and corporate services for private clients, entrepreneurs and family owned businesses, based in Nicosia.

We are seeking to recruit on their behalf an experienced Office Administrator to join their team.

Job Description

  • Managing the reception area, including welcoming associates and guests.
  • Responsible to ensure the smooth running of the office.
  • Answers and direct phone calls. Takes messages where necessary.
  • Arranges meetings by scheduling appropriate meeting times and booking conference rooms.
  • Handles incoming and outgoing correspondence and keeps records when necessary and coordinates with the messenger for external tasks.
  • Prepares emails, letters and forms.
  • Provides administrative services to the management.
  • Assists other department when necessary.
  • Maintains hard-copy and soft copy filing system.
  • Be the point of contact for IT and Telecommunication Providers.
  • Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations and order office supplies when needed.
  • Supervises the cleanliness of office space and manages office maintenance.
  • Travel organization
  • Keep track of the petty cash through the Company’s registry and ensure all receipts are recorded for the accounting department
  • All other duties as assigned.

Required Skills & Experience

  • Bachelors or Master’s degree in Business Administration or any other related field
  • Minimum 2 years of experience in fiduciary or professional services
  • Excellent command of the English language any other languages will be considered an advantage
  • Analytical thinking and attention to detail
  • Excellent inter-personal and communication skills
  • Planning and organisational skills
  • Excellent knowledge of MS Office applications (Word, Excel, Outlook)

Remuneration & Benefits

  • Competitive salary
  • Monday – Friday 10:00 – 18:00 or (in rotation) 9:00 – 17:00 with 30 min break,
  • Parking place provided by the company.
  • 13th salary and Medical Insurance after probation period.